The Clarence Fitzroy Bryant College (CFBC) invites applications from suitably qualified persons to fill the following position at CFBC:
ADMINISTRATIVE ASSISTANT
Summary: The Administrative Assistant shall be responsible for administrative responsibilities that support the administration, faculty, staff and students of CFBC. The function of the Administrative Assistant is to contribute to the overall effectiveness and efficiency of the College. This role of Administrative Assistant III requires the ability to manage complex tasks and prioritize work in support of the President.
Main Duties and Responsibilities:
- Exercise sound judgment and maintain a high level of confidentiality and integrity
- Coordinate and manage schedules, i.e. avoiding clashes with other appointments
- Make arrangements for executive travel, i.e. booking flights and accommodation
- Organize and prepare meeting rooms
- Prepare agendas, take minutes of meetings and circulate to members
- Draft letters, memos and proposals
- Produce reports and presentations
- Proofread and edit documents
- Log incoming and outgoing mail
- Assist with the organizing, planning and delivery of special events.
- Maintain accurate records and files for easy retrieval
- Answers telephone, screen calls, routes calls and responds to internal and external enquiries
- Liaise with visitors and senior management
- Employ discretion and confidentiality with all stakeholders
- Manage special projects within the President’s Office
- Assist with budgeting, prepare requisitions and order supplies
- Post content to CFBC social media accounts in accordance with CFBC protocols
- Perform other duties as assigned
Personal Characteristics:
- Provide keen attention to detail.
- Ability to multitask with competing priorities
- Forward-thinker who seeks solutions to challenges and makes recommendations
- Strong interpersonal and communication skills
- Demonstrates emotional maturity
- Ability to function in a fast-paced and demanding environment
- Exercises a high level of professionalism when interacting with stakeholders
- Demonstrates strong problem-solving skills;
- Ability to work autonomously or as a member of a team
Required Qualifications, Skills and Experience:
- Bachelor’s Degree in Business Administration, Management or a related field
- 3-5 years experience in an administrative role serving senior managers
- Competent in the use of Microsoft Office Suite — Word, Excel, PowerPoint and Publisher
- Competent in the use of various types of office equipment
- Strong planning and organizational skills
- Ability to demonstrate research and analytical skills.
Please be advised that salary is commensurate with qualifications and experience and in accordance with the current salary structure at the CFBC.
Applications should be sent to hr@cfbc.edu.kn and addressed to:
The Human Resources Manager Clarence Fitzroy Bryant College,
P.O. Box 268, Burdon Street, Basseterre, St. Kitts
The deadline for receipt of application is 02 October 2023.
Late applications will not be acknowledged.
