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Staff Vacancy: SENIOR PROJECT OFFICER, MONITORING AND EVALUATION (CARICOM Secretariat)

SKNISEditor by SKNISEditor
April 10, 2024
in Notices
VACANCY NOTICE – CROWN COUNSEL I & II (DIRECTOR OF PUBLIC PROSECUTION’S OFFICE)
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Applications are invited from interested and suitably qualified nationals of Caribbean Community  (CARICOM) Member States and Associate Members of the Caribbean Community to fill the  abovementioned position in the Caribbean Community Secretariat with assigned duty station in  Guyana.  

2. FUNCTIONS OF THE POST 

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The Senior Project Officer, Monitoring, Evaluation, Accountability and Learning (MEAL), is a  member of the Programme Support Unit (PSU) and works under the supervision of the  Programme Manager to ensure that the CCS’s Consolidated Work Programme monitoring plan  is coordinated and monitored using the agreed CARICOM Results-Based Management (RBM)  System and the Secretariat Strategic Plan 2022-2030.  

The job will include systematic programme monitoring across the relevant Directorate(s) to  assess programme delivery and compliance with the agreed programme approach, best  practices, customized tools, and templates within the agreed programme scope, time, cost, and  quality. The Senior Project Officer, Monitoring and Evaluation, will support the work of the PSU  through the maintenance of a sound and rigorous MEAL system to inform and improve  compliance, data collection, data analysis, and reporting. 

Key Results for this role include: 

– Coordinating and Monitoring consolidated Work Programme Monitoring Plan across  Directorate/Programme areas, ensuring alignment with and achievement of the desired  outcomes in accordance with the Secretariat’s Strategic Plan; 

– Improving programme compliance with the monitoring and evaluation plans/  requirements at the Directorate(s) level, ensuring accurate and reliable data collection,  analysis, and reporting; and 

– Enhancing quarterly and annual results-focused reporting and learning at the  Directorate(s)/Departmental level, ensuring the production of high-quality reports that  facilitate learning, decision-making, and continuous programme improvement. 

3. QUALIFICATIONS AND EXPERIENCE 

Candidates must possess a Bachelor’s Degree in Monitoring & Evaluation, Public Policy, Strategic  Management or Development Studies, plus at least five (5) years of relevant professional  experience with proven successes in designing and implementing Monitoring, Evaluation,  Accountability and Learning Systems for multi-stakeholder interventions and results. 

In addition, candidates must possess specialised training in and good working knowledge in: 

– Research Methods and Report Writing  

– Strategic Planning and Analysis 

– Results-Based Management 

– Programme/project results-based monitoring, evaluation, accountability and learning  including building and refining Monitoring and Evaluation Plans, tools and systems,  developing and selecting indicators and indicator reference sheets, target setting,  performance and database management, collection and analysis of data and  information, writing evidence-based, analytical progress reports for varied audiences. 

The incumbent should also possess the following: 

– Excellent writing and communication skills;  

– Excellent Research skills; 

– Sound analytical skills; 

– Excellent inter-personal skills and the ability to work in a team;  

– Computer proficiency in MS Office Suite and digital project management tools such as  MS Project; and 

– Ensures accountability and transparency. 

4. DUTIES AND RESPONSIBILITIES 

Key Result 1: Coordinates and monitors consolidated Work Programme Monitoring Plan  across Directorate/Programme areas, ensuring alignment with and achievement of the  desired outcomes in accordance with the Secretariat’s Strategic Plan.  

Activities 

1.1 PROVIDES technical support to the Directorates for development/revision and  implementation of a monitoring and evaluation framework based on key indicators, data  collection methods, and reporting mechanisms for monitoring and evaluating the  consolidated Work Programme in alignment with the programme’s objectives and  desired outcomes; 

1.2 ASSISTS with the periodic revision and/or development of Monitoring & Evaluation tools  and frameworks within the relevant Directorate(s); 

1.3 SUPPORTS the effective implementation of the CARICOM Secretariat’s Results-Based  Management Policy; 

1.4 ASSISTS with establishing data-collection mechanisms for the indicators in the relevant  performance measurement frameworks and COORDINATES the systematic collection  of supporting data and information; 

1.5 MONITORS the progress of the relevant Directorate(s) through regular progress review  meetings with programme teams and stakeholders, assessing the status of each project  within the consolidated Work Programme, with an eye on achievements, risks,  challenges, and any necessary adjustments to the programme to meet the objectives set  out in the Secretariat Strategic Plan; 

1.6 ANALYZES and INTERPRETS monitoring data against the Work Programme’s progress  and outcomes, identifying trends, patterns, and areas of improvement based on the data  collected and its analysis to derive meaningful insights for decision-making and  continuous improvement; 

1.7 SUPPORTS, where relevant, existing Monitoring, Evaluation, Accountability and Learning approaches and Management Information Systems in Member States and Regional  Institutions, and SUPPORTS required changes, towards implementation of a  Results-Based Management Policy; and 

1.8 SUPPORTS evaluations of the effectiveness, benefits and impact of programmes and  projects emanating from the Consolidated Work Programme and AIDS the preparation  and dissemination of monitoring reports, summarizing the progress, achievements, challenges, and lessons learned from the Work Programme.  

Key Result 2: Improves programme compliance with the monitoring and evaluation  plans/requirements at Directorate(s) level, ensuring accurate and reliable data collection,  analysis, and reporting. 

Activities 

2.1 SUPPORTS the development and updating of the Quality Assurance Framework,  procedures, and protocols to ensure consistent and high-quality technical assistance  support, through the establishment of clear criteria and benchmarks for evaluating the  effectiveness and impact of the technical assistance support, in the areas of relevance,  accuracy, clarity of the support materials, and the impact of the support on the recipients; 

2.2 REVIEWS and EVALUATES the Technical Assistance Support to Directorates through a  thorough assessment of all technical assistance provided with an eye on compliance with  standards and guidelines, the identification of gaps or deficiencies in the technical  assistance support and provision of recommendations for improvement; 

2.3 MONITORS the Technical Assistance Activities regularly to ensure adherence to quality  standards and guidelines through observation and inspections to verify and document the  quality and effectiveness of the technical assistance support provided to address any  issues or areas for improvement; 

2.4 PROVIDES training and support to technical assistance providers to enhance their  understanding of quality assurance standards and best practices, offering guidance and  assistance to technical assistance providers in implementing quality improvement  measures; and

2.5 PREPARES regular reports on the quality assurance activities, findings, and  recommendations in keeping with MEAL standards, and MAINTAINS accurate and  up-to-date documentation of quality assurance standards, including records of reviews,  evaluations, and audits.  

Key Result 3: Enhances quarterly and annual results-focused reporting and Learning at  Directorate(s)/Departmental level, ensuring the production of high-quality reports that  facilitate learning, decision-making, and continuous programme improvement. 

Activity 

3.1 SUPPORTS the collection of data for reporting from sources, inclusive of monitoring and  evaluation reports, project documentation, audits and stakeholder feedback, and  ANALYZES data to identify key findings, trends, and insights that will inform the reporting  process; 

3.2 PREPARES comprehensive quarterly and annual reports summarizing the progress,  achievements, challenges, and lessons learned from the work programme and PROVIDES  actionable recommendations for improving programme delivery and outcomes; 

3.3 SUPPORTS knowledge-sharing sessions to disseminate the findings from the reports and  PROMOTES learning among relevant stakeholders; and 

3.4 DEVELOPS case studies and success stories that highlight specific programme or initiatives  within the Work Programme, with a focus on best practices, lessons learned, and the  impact of the programme on beneficiaries or the Community.  

In addition to the activities outlined above, the incumbent is expected to perform other related  duties as assigned. 

5. EMOLUMENTS AND BENEFITS 

This is an S2 post. The salary range for this position is EC$8,382.00 to EC$10,657.00 per month. 6. EDUCATION GRANT 

The Officer shall be eligible for the payment of an education grant in respect of children  (including step-children and legally-adopted children) who require reasonable education  facilities that are not available at the assigned duty station or whose education the Officer would  not want to disrupt in relocating to take up this appointment. 

The grant shall apply to children under the age of twenty-three (23) years and shall not exceed  seventy-five per cent (75%) of the cost of tuition (including textbooks), room and board up to a  maximum total of EC$16,200.00 per year per child for a maximum of two (2) children at any one  time. The grant is payable for a maximum of five (5) years.

7. SETTLEMENT GRANT 

On assumption of duty in Guyana, the Officer shall be paid a settlement grant in respect of the  staff member, his or her spouse and each eligible child or other approved dependent. The  number of dependents eligible for Settlement Grant shall not exceed six (6) persons. 

8. RECRUITMENT AND APPOINTMENT 

Appointment may be on the permanent establishment or on secondment from a Public Service  or a statutory body of a Member State or approved regional organisation. It will be subject to  such staff rules and policies, rules, regulations, orders and instructions as exist and as may be  introduced from time to time with respect to service with the Caribbean Community Secretariat. 

An Officer recruited from outside the assigned duty station, on first appointment, will be  provided economy class air passages by the most direct route for the Officer, spouse and  children (provided they are below the age of eighteen (18) years, unmarried and dependent on  the Officer) and for such other dependents not exceeding two as may be approved by the  Secretary-General, provided that the number of children and other dependents does not exceed  six (6) in all. 

In addition to passages, the Officer will be granted the following transportation allowances: 

(i) ocean freight charges, including insurance, for shipping personal and household effects  to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the Officer already owns  one); 

(ii) the cost of transporting baggage, personal and household effects from the home of the  Officer to the place of embarkation and from the port of disembarkation to the place of  residence in Guyana; and 

(iii) the cost of packing and crating personal and household effects. 

9. LEAVE 

The Officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days  a year and a leave grant after every twelve (12) months of service in respect of the Officer,  spouse and up to two (2) dependent children.  

10. PRIVILEGES AND IMMUNITIES 

The Officer will be granted the privileges and immunities extended to officials of the Caribbean  Community in accordance with Article 8 of the Community’s Headquarters Agreement with the  Government of Guyana.

11. GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE 

Subject to your acceptance by the Secretariat’s insurance carrier, the Officer will be required to  participate in the Secretariat’s group health, life and accident insurance schemes. With respect  to the health insurance, the Officer will contribute fifty per cent (50%) of the premium. The life  and accident insurance scheme is non-contributory. 

12. SUPERANNUATION 

An Officer appointed to this post will be required to participate in the Secretariat’s Defined  Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the  Secretariat will contribute 13 percent of the Officer’s basic salary to the pension plan. Where  the appointment is on secondment, the Secretariat will pay to the Officer’s substantive  employer, over the period of secondment, a contribution not exceeding twenty-five per cent (25%) of the pensionable salary normally payable to the Officer by that employer so as to  maintain the pensionable status of the Officer in the substantive employment. 

13. APPLICATIONS 

Applications in English Language with full curriculum vitae details, including the email addresses  of three (3) referees (at least two of whom must be familiar with the applicant’s work), should  be addressed to: 

Adviser 

Human Resource Management 

Caribbean Community Secretariat  

Turkeyen, Greater Georgetown, Guyana 

and sent via email to assistance@caricom.org – The title of the vacancy should be clearly  identified in the subject line of the email.  

14. The deadline for the submission of applications is 12 April 2024.

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